Privacy Policy

Kingsley School considers the privacy of its users to be a serious issue. Please read the following to learn more about our privacy policy. Kingsley School is a school based in the United Kingdom

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Who we are

This website is run by Kingsley School, Northdown Road, Bideford, Devon EX39 3JR. Kingsley School is owned and operated by KSI Schools Group Limited. Kingsley School and Kingsley Education Limited are the data controllers for personal information collected through this website.

If you have any questions about this policy or how we use your information, please contact our Compliance Lead at reception@kingsleydevon.com, call 01237 426200, or write to us at the address above.

This policy covers information collected through this website. How we handle information about pupils, parents, staff and alumni more widely is set out in our Privacy Notice, which you should read alongside this policy.

Information you give us through our forms

We only collect the information each form asks for, and we use it only for the purpose described below.

Contact form

• What we collect: your name, email address, phone number, the type of enquiry and your message.
• Why: to answer your enquiry.
• Lawful basis: our legitimate interests in responding to people who contact us.

Transport request form

• What we collect: parent names, your child's name and year group, your email address and your preferred bus routes.
• Why: to arrange school transport for your child.
• Lawful basis: our legitimate interests in running school transport, and steps you have asked us to take before a contract.

Bursary registration form

• What we collect: the pupil's name, date of birth and year of entry, parent names and contact details, and any supporting documents you upload.
• Why: to assess eligibility for a bursary.
• Lawful basis: steps you have asked us to take before entering into a contract with you.

Scholarship application form

• What we collect: the pupil's name, date of birth and year of entry, home address, parent names and contact details, the scholarship applied for, and the personal statement, references, certificates and other files you upload.
• Why: to assess the scholarship application.
• Lawful basis: steps you have asked us to take before entering into a contract with you.

Non-teaching job application form

• What we collect: your name and any former names, place of birth, address history, contact details, qualifications, employment history, salary, notice period, referees, time spent overseas, your supporting statement, any connection to staff or governors, and any declaration you make.
• Why: to assess your application and carry out the safer recruitment checks required of schools.
• Lawful basis: steps you have asked us to take before entering into a contract with you, and our legal obligations under Keeping Children Safe in Education. Where you share special category or criminal records information, we rely on the conditions for employment and safeguarding in UK data protection law.

Please only give us information about another person, such as your child or a referee, if you have their agreement or are entitled to share it.

The Apply, Enquire and Book your place buttons take you to our admissions system at apply.kingsleydevon.com. Links to the Parent Portal and Firefly take you to separate systems. Information you enter on those systems is covered by our Privacy Notice.

Information collected when you browse

With your consent, we use Google Analytics and Contentsquare to understand how visitors use the site. They collect information such as the pages you visit, how long you stay, the device and browser you use, your approximate location (country or city, never your address), and how you scroll and click. Contentsquare can also produce recordings of visits so we can see where people have difficulty using the site. Text typed into forms is never recorded, and we do not record visits to our form pages.

With your consent, the Meta Pixel measures whether our Facebook and Instagram adverts lead to visits to this site.

When you make a choice in our cookie banner, we keep a record of that choice with a consent ID and the date. We also use your IP address to work out which country you are in, so we can show you the right cookie options. See our Cookie Policy for full details, or select Cookies in the footer of any page to change your choices.

Who we share information with

We do not sell your personal information. We use the following service providers, who process information on our behalf and only under our instructions:

• Webflow hosts this website and stores form submissions and the files you upload. Data is held in the United States.
• Google provides website analytics (Google Analytics) and maps. Data may be held in the United States and elsewhere.
• Contentsquare provides heatmaps and session recordings. Data is held in the European Union.
• Meta measures our advertising, only if you have accepted Marketing cookies. Data may be held in the United States and elsewhere.
• Cloudflare protects our forms from spam and stores cookie consent records.
• The Hoop Studio builds and maintains this website and manages our cookie consent tool.

We may also share information where the law requires it, for example with the police or local authority safeguarding teams.

International transfers

Some of our providers store data outside the UK. Where they do, we make sure appropriate safeguards are in place, such as the UK International Data Transfer Addendum or the UK Extension to the EU-US Data Privacy Framework.

How long we keep your information

• Contact and transport enquiries: up to 12 months after your enquiry has been dealt with.
• Bursary and scholarship applications: for the admissions round they relate to. If your child joins the school, relevant information moves to their pupil record, which is kept as set out in our Privacy Notice. Otherwise it is deleted within 12 months.
• Unsuccessful job applications: 6 months after the post is filled. If you are appointed, your application becomes part of your staff record.
• Analytics data: 14 months in Google Analytics and 13 months in Contentsquare.
• Cookie consent records: for 6 months, or until you change your choice.

Your rights

Under UK data protection law you have the right to:

• ask for a copy of the personal information we hold about you
• ask us to correct information that is wrong or incomplete
• ask us to delete your information, or to restrict how we use it
• object to us using your information where we rely on our legitimate interests
• withdraw your consent at any time where we rely on consent (for cookies, select Cookies in the footer of any page)
• ask us to transfer information you gave us to another organisation

To use any of these rights, contact our Compliance Lead at reception@kingsleydevon.com. We will respond within one month.

Children

Our forms are intended for parents, guardians and adult job applicants. Where a form asks about a child, we expect a parent or guardian to complete it.

Complaints

If you are unhappy with how we have handled your information, please contact us first so we can try to put it right. You also have the right to complain to the Information Commissioner's Office at ico.org.uk/make-a-complaint or on 0303 123 1113.

Changes to this policy

We will update this page if the way we use personal information changes. This policy was last updated on 1 October 2026.